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Coordinator of Operations & Access Control

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The New School is committed to creating and maintaining an environment that promises diversity and tolerance in all areas of employment, education and access to its educational, artistic or cultural programs and activities. The New School does not discriminate on the basis of age, race, color, creed, sex or gender (including gender identity and expression), pregnancy, sexual orientation, religion, religious practices, mental or physical disability, national or ethnic origin, citizenship status, veteran status, marital or partnership status, or any other legally protected status.

Position Information

Position Information

Position Availability:
Position Title: Coordinator of Operations & Access Control
Requisition Number: 0206072365
Location New York City
Position Type: Administrative
Position Status: Full-Time
Department: CA/Security

The Security Office at The New School is a 24 X 7 operation that seeks to ensure that the rights of every member of the campus community are respected and that there exists a safe and secure atmosphere in all campus buildings. We have an immediate opening for a Coordinator of Operations and Access Control, reporting to the university’s Director of Campus Safety. This position is responsible for maintenance of the university’s Access Control system, and for facilitation of day-to-day operations in support of the overall functioning of the Department of Campus Safety.

Key Responsibilities:
- Maintain regular office operations, and suggest improvements for the functioning of the overall administration of the office
- Manage the university’s S2 Access Control System, including:
—grant and restrict New School student, faculty and staff card access
—create and/or maintain reader groups, portal groups, and time spec groups as needed
—schedule auto-unlock time specs
—monitor and distribute activity log data reports as requested.
—maintain Access Control Spreadsheets for each location
- Manage Locksmith and Lock/Key Work Orders
—serve as sole coordinator of netfacilities for Campus Safety
—field all lock and key requests
—monitor the entire system for any “other” or “door repair” requests that have been mislabeled
—approve, assign, close-out and file Work Order requests
—distribute keys and keep files of completed work orders
- Liaise with Accounting and manage use of university systems (MyNewSource, Concur) for any purchasing, travel and other business carried out by staff across the Department of Campus Safety
- Handle business and accounts associated with external vendors
- Collect, organize, store, return donate, and maintain metrics on Lost and Found items
- Manage all new hire, union, and NY State-mandated paperwork for Security Officers
- Report all equipment failures (cameras, computers, turnstiles, card readers, etc) to the technicians
- Perform other assignments as required by the Director of Campus Safety

Minimum Qualifications:

- Bachelors degree required
- Knowledge of office operations and management in a large, complex environment
- Excellent attention to detail
- Demonstrated familiarity with Microsoft Office suite of software

Preferred Qualifications:

- Understanding of the basic functions of a university Campus Security office
- Prior work experience in a business office setting

Job Family: Security
Special Instructions to Applicants:
Posting Date: 08/08/2017
Closing Date:
Open Until Filled Yes

Supplemental Questions

Required fields are indicated with an asterisk (*).

Optional & Required Documents

Required Documents
  1. Resume/CV
  2. Cover Letter
Optional Documents