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Research Services Coordinator (Pre-Award Faculty Liaison)

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Position Information

Position Information

Position Availability:

Open until filed

Position Title: Research Services Coordinator (Pre-Award Faculty Liaison)
Requisition Number: 0206072390
Location New York City
Position Type: Administrative
Position Status: Full-Time
Department: Provost/Research

The Provost’s Office – Office of Research Support (ORS) at The New School seeks a Research Services Coordinator (Pre-Award Faculty Liaison) to assist ORS and New School faculty and staff in all pre-award research services. Recognizing the important role of social research (broadly defined) within The New School community and its impacts that extend beyond campus, the university is committed to supporting faculty, staff, and students in their research and creative and professional practices. ORS provides service to facilitate the advancement of The New School’s social research and sponsored activities, while ensuring the integrity of the institution’s research enterprise through proper stewardship of extramural funding.

Research will vary across schools, from traditional scholarly products to performances to exhibitions and design efforts. In keeping with the mission of The New School, it makes sense to think of research broadly and inclusively, while keeping distinctions between different kinds of efforts clear.

ORS strives to provide the highest quality of support to faculty, staff, and research administrators. The Research Services Coordinator will be a valuable spokesperson for ORS and The New School. Under the supervision of the Associate Provost for Research Support, the Research Services Coordinator will be a key team member and contributor to achieving the mission of The New School and ORS.

The successful candidate will serve as a collaborative partner with faculty to build and maintain opportunities for funding and facilitate future awards. S/he will also link faculty with various external entities (i.e. federal sponsors, industry sponsors, foundation sponsors, consortia/subrecipients, pass-through entities, etc.), as well as link faculty with various internal entities (i.e. Grant Accounting, Finance, Development, Corporate Partnerships and Industry Engagement, etc.).

Key Responsibilities:

• managing the process for assisting Principal Investigators in finding appropriate funding sources

• overseeing the creation of a customized research opportunities prospectus, matching all available funding announcements/requests for proposals to each Principal Investigator (based on current/specific needs and areas of interest of each Principal Investigator)

• responsible to disseminate general sponsor funding opportunity announcements/requests for proposals to the entire campus

• creating, implementing and maintaining best practices for Principal Investigator meetings with sponsors for networking and seeking their own funding with sponsors

• providing direction and technical guidance to all campus research administrators on all pre-award duties, including institutional and sponsor policy and process items

• executing proposal creation/design, including funding solicitation interpretation, narrative outlines, and editorial support

• executing proposal budget building

• provide guidance to Principal Investigators on planned award spending

• providing guidance/determination of allowable costs

• responsible for preparation and submission of applications for external funding

• coordination of compliance reviews

• interfacing with sponsors as official institutional representative for all pre-award functions

• facilitating consortia/subawards

• issuance of subawards (including completing subrecipient risk assessment, drafting subaward documents/budgets, negotiating, facilitating signatures)

• expediting award management

Other Responsibilities:

• The Research Services Coordinator will
also be involved in operational activities such as: policy review, process improvement, electronic systems usage and data analysis

• The Research Services Coordinator will help to implement support tools, such as: timelines, checklists, templates, published standard operating procedures, guidance documents, web information, etc.

• The Research Services Coordinator will play a backup role in ORS concierge services, proposal review, proposal submission, award processing for all grants (sponsored research) and award management (non-financial post award management)

• The Research Services Coordinator may be involved with conducting trainings for faculty, staff, and students

Minimum Qualifications:

• A service oriented core, innate desire to help and problem solving abilities

• Demonstrated deductive reasoning and critical thinking skills

• Ability to effectively communicate complex issues straightforwardly (both verbally and in written communication)

• Ability to work independently on deadlines/schedules and flexibility to accommodate faculty needs

• Dependable, organized, detail oriented, proactive, responsive, open minded and extremely personable

• Bachelors degree (or commensurate professional experience) from an accredited institution

Preferred Qualifications:

• Advanced degree from an accredited institution

• Experience in research/grants administration in a higher education or non-profit setting

• Certification (e.g., NCURA) in grants/sponsored projects

• Knowledge of federal funding agencies

• Understanding of requirements for grant awards

• Understanding of research compliance (financial and integrity)

• Familiarity using MS Office, web/CMS platforms, and database management

Job Family: Office of the Provost
Special Instructions to Applicants:
Posting Date: 09/01/2017
Closing Date:
Open Until Filled Yes

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. What is your minimum yearly salary requirement?

    (Open Ended Question)

Optional & Required Documents

Required Documents
  1. Resume/CV
  2. Cover Letter
Optional Documents