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Student Worker: Program Assistant - Student Organizations (2 positions)

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The New School is committed to creating and maintaining an environment that promises diversity and tolerance in all areas of employment, education and access to its educational, artistic or cultural programs and activities. The New School does not discriminate on the basis of age, race, color, creed, sex or gender (including gender identity and expression), pregnancy, sexual orientation, religion, religious practices, mental or physical disability, national or ethnic origin, citizenship status, veteran status, marital or partnership status, or any other legally protected status.

Please see Special Instructions for more details.

Interested applicants should bring a cover letter, resume and available days & times to: The office of Student Development at 72 Fifth Avenue, 3rd Floor or email, Attn: Jacinta Avery and include Program Assistant - Student Organizations in the subject line.

Position Information

Position Information

Position Availability:

Fall 2017 and Spring 2018

Position Title: Student Worker: Program Assistant - Student Organizations (2 positions)
Requisition Number: 0406072219
Location New York City
Position Type: Student
Department: CA/Housing

Student Requested: College Work Study (preferred)

Needed Shifts: Monday through Thursday 9-12pm or 1-5pm, Tuesday and Thursday 5-8pm, Fridays 9-5pm

Job Purpose: This position supports the day-to-day operations for over 50 registered student organizations overseen by Student Development and Activities. This position will support the Assistant Director of Student Development and Activities on programming, expense tracking and reconciling and various student organization processes for the 2017-2018 academic year.

Job Responsibilities:
• Assist with answering telephones, faxing, filing correspondence, running errands on and off campus, and making copies.
• Greet office guests, by answering questions and directing them to the proper individual(s) or department.
• Assist with the tracking of expenses and group funds for meetings, events, and other initiatives.
• Work with OSDA staff to maintain the student organization master list and registration processes.
• Build recognition packets for review of new student groups looking to become recognized.
• Assist in honoring and entering space requests in the 25Live reservation system for all recognized student groups.
• Work closely with the various academic and non-academic departments within the University, including Facilities Management and Event IT, as well as outside or third party vendors.
• Monitor and respond to University employees, student groups and outside vendor via Student Organization email.
• Send email blast on new policies and procedure via Google Groups
• Run queries and daily reports to be used for monthly reporting.
• Prepare supplies for student group events.
• Schedule food runs and/or assist with purchasing of supplies for group events
• Update departmental and food run calendar to be shared with Student Development and Activities staff.
• Submit approved flyers to Senior Office Assistant and Social Media Program Assistant for posting on campus and on social media environments.

Minimum Qualifications:

Job Qualifications:
• Great written and verbal communication skills
• Good computer skills and proficiency in Google and Microsoft Office applications.
• Must be organized!
• Strong interpersonal, communication, and customer service skills.
• High attention to detail and follow through.
• Ability to problem solve, be a team player and multi-task.
• The ability to handle confidential matters and to be professional.
• Ability to work between 15-20 hours per week, with some evenings required.
• Ability to stand or sit for extended periods of time; ability to lift and move equipment and supplies.

Preferred Qualifications:
Job Family: Student Development
Posting Date: 08/28/2017
Closing Date:
Open Until Filled Yes

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. 1. Are you a current registered matriculating student of the New School? 2. Do you have a federal work study award? If yes, please indicate the amount 3. Indicate your hours of availability Monday to Friday, 9:30am to 5:00pm

    (Open Ended Question)

Optional & Required Applicant Documents:

Required Documents
  1. Resume/CV
  2. Cover Letter
Optional Documents
  1. Federal Work Study award letter