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Senior Office Assistant

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Position Information

Position Information

Position Availability:

July 17. 2017

Position Title: Senior Office Assistant
Requisition Number: 0206072317
Location New York City
Position Type: Union Clerical
Position Status: Full-Time
Department: PSD/School of Fashion
Responsibilities:

Parsons School of Design, a division of The New School, seeks a Senior Office Assistant (SOA) in the School of Fashion which consists of graduate and undergraduate academic programs in Fashion Design & Society, Fashion Design and Fashion Marketing.

The SOA must possess strong organizational and communication skills and must be flexible, creative, tactful, and able to develop and implement systems and think quickly on his/her feet. Reporting Manager in the School of Fashion, this is a union clerical position.

- Maintain efficient flow of work in the office which includes: greeting visitors; answering phone lines; responding to “walk-ins” and other front desk reception inquiries; being the first point of contact and support for students, parents, faculty and staff.
- Arrange and prioritize the School Dean’s schedule: set and confirm meetings, including any/all travel bookings, reservations, hospitality, background information/presentation materials, etc.
- Sort through, filter and distribute mail, deliveries and phone calls for the School of Fashion.
- Responsible for all communications through the School’s general email address.
- Coordinating training for student workers
- Maintain the general office which includes ordering supplies, business cards, and basic copier service.
- Handle the administrative aspects of organizing school-wide graduation and related end-of-year activities.
- Process all event related requests for SOF events and end-of-year shows, including, but not limited to: Resource 25 and event related AV bookings, facility and equipment requests, and Catering.
- Maintain the “paperless office” by digitizing and organizing paper files.
- Performs additional tasks as required.

Minimum Qualifications:

- Excellent interpersonal skills, including familiarity working with varied and diverse
populations.
- Attention to detail, time management, and written and oral communication skills.
- Multitasker with ability to work in a fast paced environment.
- Three years administrative experience in a busy office setting.
- High level of computer proficiency in MS Office (Word, Excel, Powerpoint) and Google
Apps.
- Flexible schedule to occasionally meet weekend and evening demands, and to support programs during peak periods (MayAugust).

Preferred Qualifications:

- Bachelor’s degree
- Experience with Adobe Creative Suite and -
- Adobe Acrobat Pro

Job Family: Parsons The New School for Design
Special Instructions to Applicants:
Posting Date: 06/05/2017
Closing Date:
Open Until Filled Yes

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * What is your current salary?
    • Less than $35,000
    • $35,000 - $39,999
    • $40,000 - $44,999
    • $45,000 - $49,999
    • $50,000+
  2. * What is your desired salary range?
    • 20K-30K
    • 30K-40K
    • 40K-50K
    • Over 50K

Optional & Required Documents

Required Documents
  1. Resume/CV
  2. Cover Letter
Optional Documents